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AHMED ABDELZAHER

AHMED ABDELZAHER

Senior Document Controller & Project Coordination Specialist

United Arab Emirates (UAE)

Profile summary

Experienced Senior Document Controller and Project Coordination Specialist with over 10 years of expertise in document control systems and project lifecycle management. Skilled in managing multi-project documentation, tracking schedules, and ensuring compliance with ISO standards using platforms such as Aconex, Oracle, SAP, and SharePoint. Committed to maintaining audit-ready documentation systems and supporting cross-functional teams to deliver projects accurately and efficiently.

Career highlights

Document Control Management: Managed end-to-end document control processes across multiple concurrent projects, ensuring compliance with client requirements, consultant standards, and ISO procedures using Aconex.

Project Coordination and Workflows: Coordinated project activities between project managers, consultants, and engineering teams while tracking project schedules, deliverables, and milestones to ensure timely delivery.

System Standards and Compliance: Maintained audit-ready documentation systems and controlled incoming and outgoing project documents and drawings in compliance with ISO standards and company procedures.

ISO Quality Certifications: Held ISO certifications covering quality management and safety standards, including versions 9001, 14001, and 45001.

Key skills

ProfessionalStrong experience in managing high-volume multi-project documentation with accuracy and efficiency Skilled in document control systems including Aconex Oracle SAP and SharePoint Expertise in document lifecycle management: filing archiving indexing and version control Proven ability in project coordination: scheduling reporting and stakeholder follow-ups Strong background in administrative operations: correspondence meetings and office support Experienced in handling tender documentation (RFP, RFQ, ITT) and tracking submissions Knowledge of ISO standards and HSE compliance requirements Competent in reporting and data management: logs registers and dashboards Strong communication and coordination skills with clients consultants and internal teams Excellent organizational and time management skills able to work under pressure and tight deadlines
SkillsGrphic design Excel Power BI Contract Drafting Legal Research Compliance Planning Workflow Design Customer Success Communication Troubleshooting Accounts Receivable Accounts Payable

Professional experience

Senior Document ControllerMar 2023 - Present
Key Responsibilities:

Directs document control operations for concurrent projects, overseeing document registers, transmittals, drawing logs, and correspondence tracking. Coordinates document flow across engineering, procurement, QA/QC, and site teams while ensuring full compliance with client requirements, consultant standards, and ISO procedures. Manages submission timelines and reporting structures to senior management.

  • Maintains document registers and transmittals through structured Aconex workflows.
  • Monitors submission deadlines and tracks approvals to secure timely closure.
  • Generates weekly and monthly reports for senior management review.
  • Maintains accurate documentation records to support internal and external audits.
Project CoordinatorApr 2021 - Feb 2023
Engineering Consulting Bureau (ECB) – Egypt

Shaped project execution strategy by aligning consultants, project managers, and engineering teams, steering end-to-end documentation workflows and milestone tracking across operations.

  • Coordinated project activities between consultants and engineering teams to maintain schedule alignment.
  • Maintained document control systems and filing structures across multiple projects.
  • Followed up on action items and progress updates to support timely delivery.
Document ControllerFeb 2016 - Mar 2021
Al Fada Contracting Company – UAE

Managed document control systems and compliance frameworks, overseeing information flows across project teams. Maintained rigorous document registers and filing systems while supporting project managers with report preparation and documentation control. Trained internal staff on office processes and system workflows to maintain audit-ready documentation.

  • Controlled and tracked all incoming and outgoing project documents and drawings.
  • Ensured compliance with ISO standards and company procedures across all logs.

Education

MSc General Diploma in EducationSep 2013 - Jul 2015
Ain Shams University
B.A.Sep 2009 - Jul 2013
Al Azhar University

Arabic Language

Ain Shams UniversitySep 2013 - Jul 2015
MSc General Diploma in Education
Al Azhar UniversitySep 2009 - Jul 2013
B.A. in Arabic Language

Certifications

ISO Certified (9001:2015, 14001:2015, 45001:2018)
Artificial IntelligenceUdacity
Time Management & ProductivityUdacity
Human Resources ManagementCairo University
Strong experience in managing high-volume, multi-project documentation with accuracy and efficiency
Skilled in document control systems including Aconex, Oracle, SAP, and SharePointSAP
Expertise in document lifecycle management: filing, archiving, indexing, and version control
Proven ability in project coordination: scheduling, reporting, and stakeholder follow-ups
Strong background in administrative operations: correspondence, meetings, and office support
Experienced in handling tender documentation (RFP, RFQ, ITT) and tracking submissionsRFP, RFQ, ITT
Knowledge of ISO standards and HSE compliance requirementsISO
Competent in reporting and data management: logs, registers, and dashboards
Strong communication and coordination skills with clients, consultants, and internal teams
Excellent organizational and time management skills, able to work under pressure and tight deadlines
Languages: Arabic & English Achievements, Recognition & Additional Information Nationality: Egyptian Location: United Arab Emirates (UAE)UAE
UAE Golden Visa Holder – Creative Professionals Category
Recognized for high accuracy in document control and reporting
Developed AI-enhanced templates to automate reporting and improve efficiency
Successfully supported multiple high-profile infrastructure and residential projects
Published Author & Illustrator, combining creativity with professional discipline

Languages

Arabic · Professional

English · Professional